BEAR VALLEY VACATION RENTAL TERMS AND CONDITIONS
Please read the whole document before making your booking. If you have any questions call us on 209 753 2334.
Summary of Terms and Conditions:
This Agreement is between (A) Bear Valley Real Estate, Inc. (aka Bear Valley Vacation Rentals or "BVVR"), acting for itself and for the owner of the Property ("Owner"), and (B) the person who is the responsible renter of the property (Renter).
PAYMENT TERMS : Full payment is due upon booking for any reservation confirmed within 30 days of the arrival date. A reservation booked more than 30 days in advance requires a 25% payment of total cost of reservation along with any Insurance purchased. Full payment will be charged to your credit card 30 days prior to your arrival date. We will accept personal checks if sent at least four weeks before arrival date. Please note, reservations are not confirmed until we receive a signed rental agreement.
CANCELLATION POLICY: There is a $50.00 cancellation fee for any cancellation received more than 30 days prior to the arrival date. The $50 cancellation fee will be deducted from the 25% paid at the time of booking, if cancelled before 30 days prior to arrival.The remainder of the 25% less the $50 cancellation fee will be refunded. There is no refund if the reservation is canceled less than 30 days prior to the arrival date. We recommend and encourage the purchase of CSA Travel Insurance at the time of booking to protect your investment in your vacation. We now offer a Ski & Mountain Insurance which is included in the CSA Trip Insurance. This is a fabulous coverage for guests coming up specifically to enjoy skiing and snowboarding. There are multiple layers of coverage within the Ski & Mountain Insurance, including travel delays, 50% or more of the mountain lifts being closed, lost or stolen baggage/gear, and injury just to name a few. Please note that the Ski & Mountain Insurance is only available from December 15th - March 30th each year. In order to use the coverage you must call to cancel on the day of arrival, as snow conditions vary day to day. For questions concerning the travel insurance or to make a claim, please call CSA directly at (866)999-4018 or visit www.vacationrentalinsurance.com/CSA330 for the regular CSA insurance, or visit www.csainsurances.com/vrtb to view the Ski & Mountain Policy. The insurance premium is 7.10% of the total cost and is non-refundable and non-transferable.
Guests must purchase either a non-refundable Damage Protection Plan for $29.00 (covers up to $1500 unintentional damages to the rental unit interior that occur during your stay, provided they are disclosed to management prior to check out) or a refundable $500 security deposit to cover any damages to the rental unit that may occur during your stay.
Bear Valley Vacation Rentals does NOT issue refunds due to acts of nature such as: weather, road conditions, snow conditions, power outages or forest fires, but CSA Travel Protection Insurance does provide some protection against these instances. If the property is uninhabitable due to such circumstances and you did not purchase insurance, reservations can be rescheduled for future dates within one year of the reservation date
Rates, terms and applicable taxes are subject to change without notice. Bear Valley Vacation Rentals reserves the right to move Guests to a comparable property or refund the Guest the amount paid.
IMPORTANT THINGS TO NOTE BEFORE SIGNING
An electronic rental agreement must be completed by guest within 48 hours of booking or, if booking for a same-day or next-day arrival, within two hours of booking, in order for said booking to be confirmed.
Linens are provided for the amount of guests noted in the reservation. Children are people too! Beds will be pre made for guests. It is the guests responsibility to strip linens off the beds used.
There is NO vehicle access to Bear Valley Homes during the winter months. There is vehicle access to Bear Valley Condos year-round. A high-clearance, 4WD vehicle is required to access Sky High Ranch Homes during the winter months.
No smoking or vaping is permitted anywhere on the premises.
Pets are not permitted except in properties that allow them. Please don't bring pets into units that are not pet friendly! If evidence of unauthorized pets are found, a minimum of $500 cleaning fee will be due. Only dogs are allowed in pet friendly properties.
The property shall not be used by more than the number of adults and children listed in your reservation.
Properties may not be used for receptions, parties, or any other unauthorized large gathering.
Renter is liable for any damage to the property and agrees to accept charges to the card on file should damage occur during occupancy or guests can choose to purchase the CSA Damage Protection Plan to cover unforeseen damages up to $1,500.00. Travel Insurance is also available for purchase.
BVVR does not issue refunds due to instances out of our control, such as weather, road conditions, snow conditions, power outages or forest fires, but CSA Travel Insurance may. For reservation to be approved and confirmed, an Electronic Rental Agreement must be signed by renter within 24 hours of booking or within 2 hours of booking if booking is made for same day or next day arrival.
Rates, terms, and applicable taxes are subject to change without notice.
BVVR also reserves the right to move renter to a comparable property or refund renter the amount paid if property becomes uninhabitable and alternative property is unavailable. Rental payments, less $50 cancellation fee, are refundable up until 30 days prior to the reservation arrival date.
There is no refund by BVVR if the reservation is canceled less than 30 days prior to the arrival date.
There is no road vehicle access to Bear Valley houses during the winter months, dependent on snow conditions. There is vehicle access available to Bear Valley condos year-round. For houses in Sky High Ranch, a high clearance, 4WD vehicle carrying chains is required in winter months.